Dear ASAC/AI conference participants,
We are pleased to be able to update you with the following details about our conference next week:
- The Oakland Marriott City Center has officially agreed to honor the room rates that we negotiated for our attendees. If you made reservations at the Marriott in our room block and decide to stay there, you need do nothing more. However, if you decide to cancel your reservations, please consult your confirmation statement for the cancellation policy to avoid incurring any penalties. Note that some people have had problems completing the transaction online, so you may need to call the 800-number. Please let us know if you have any problems with your cancellation; Marriott management has assured us there should be no issues.
- We have now updated our program and posted it to the conference website. It includes the locations of the plenaries and breakout sessions. We will also update the website to include links to the venues where the sessions are being held, so you can orient yourself to the area.
- We will provide box lunches before Friday’s afternoon breakout sessions. If you need a vegan or gluten free meal or have other special dietary needs, please contact Kim Park Nelson (email@example.com) by Monday 10/15.
We appreciate your patience with our last minute changes of venue; the decision to relocate from a struck hotel reflects ASAC’s values, and our wish to avoid the disruption to our conference that would be created if we were to ask you to cross a union picket line to attend.
Moving to venues outside of the hotel has created unanticipated costs of nearly $5000.00 for the organization. If you care to donate to ASAC to support the conference and help offset the costs associated with replanning the venue for the conference, please follow this link:
For information about the strike and alternate hotels in the area should you choose to rebook:
- https://www.marriott.com/hotels/travel/oakcd-courtyard-oakland-downtown/(This Marriott is covered under a separate labor contract.)
If you have an questions or concerns, please contact the conference steering committee co-chairs, Cynthia Callahan, firstname.lastname@example.org, or Jenny Wills, email@example.com.